When you put a file or folder into OneDrive on your PC, it is synced to the cloud. You can access OneDrive files and folders in File Explorer. You can put your files in it by dragging and dropping them from another location, or by saving your documents, images, or other files to it from a Windows application. When you open File Explorer, OneDrive appears in the navigation pane on the left. The primary way you’ll use OneDrive in Windows 10 is through File Explorer. OneDrive works the same way whether you’re using it through an individual, business, or enterprise account, except as noted below. (See OneDrive and Microsoft 365 plans for individuals, business, and enterprise.) OneDrive plans for business start at $5 per user per month for 1TB of storage per user, as do Microsoft 365 plans for business. You can upgrade to 100GB storage for $2 per month or purchase a Microsoft 365 plan, which includes the desktop versions of Outlook, Word, Excel, and PowerPoint, starting at $7 per month for 1TB of OneDrive storage. Individuals get 5GB of OneDrive storage for free. Clicking the upward pointing arrow should reveal it.) IDG (If you don’t see this cloud icon, it’s probably hidden on your taskbar. Click the OneDrive icon (it looks like clouds) on the notification area of the taskbar and click the Sign in button to get started. If not, you can sign up for one for free.)īut if you don’t want to sign in to Windows 10 itself with a Microsoft user account, you can sign in to OneDrive separately with a Microsoft user account. (If your company uses Outlook or you have a free account on, then you already have a Microsoft user account. When you sign in to your Windows 10 PC with a Microsoft user account, OneDrive is already activated by default. While these instructions focus on using OneDrive through Windows 10’s built-in File Explorer, OneDrive integrates similarly with Finder in macOS. Here are the essentials for using Microsoft OneDrive on a PC.

Anyone with a Microsoft 365 subscription can also use the desktop versions of these Office apps to work together on the file. If it’s a Microsoft Office file, then you and others can collaborate on it with the web app versions of Excel, PowerPoint and Word. You can share files or folders in your OneDrive with anyone by sending them a web link to it. With it you can sync files on your Windows 10 PC to the cloud and to your other Windows PCs, your smartphone or tablet (with the OneDrive app for Android, iOS, or iPadOS installed), and even your Mac (via the OneDrive Mac app). Microsoft’s cloud storage, OneDrive, can back up your files online.

Onedrive for business user guide pdf